Dos and Don’ts: Make Your Office Equipment Last Longer

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For businesses to operate smoothly, you’ll need to make sure that your office has reliable office equipment. Without proper care and maintenance, you can’t expect your investment to run efficiently and last longer. Why wait for your computer, printer, or scanner to break before you take them for a Zebra repair? There are simple ways you can prevent your equipment from an early breakdown.

Invest in quality office equipment

Settling on cheap equipment for your office has its consequences. While some of this equipment is still of good quality, why settle for anything less if you have the resources to buy a high-quality brand? Indeed, quality often comes with a higher price tag. But these usually last longer, work more efficiently, and need less maintenance and repair, making them a worthy investment.

Use the user manual

The paper that comes with your equipment is there for a reason; make sure not to discard it after a quick read. It contains essential information, including proper use and care, handling, and maintenance. If you lose your manual, you can download an electronic copy from the company’s website. If you have any questions, you can always refer to the manufacturer’s guidelines.

Don’t forget to position your office equipment properly

There are guides on how you can properly position your office equipment. Keeping your computer away from heat sources such as heaters is a must to avoid overheating. Placing your equipment next to a cold wall won’t do it any good either. Also, remember to avoid placing any liquid near your office equipment. Strategic positioning is vital to prevent damage. You can always use the user manual as your guide.

Get rid of dust and dirt regularly

Whether you use your scanners daily or not, your office equipment is always prone to dust and dirt. Avoid random shutdowns and equipment failure through regular cleaning. Hand-held vacuums are an excellent way to remove dirt and dust in hard-to-reach places. Using a can of compressed air helps loosen the dirt and dust first before you vacuum. Keep in mind that directly spraying liquid cleansers on your equipment is a no-no. Also, use only manufacturer-approved cleaners for your computer, printers, and scanners.

Don’t forget to train your employees

colleagues brainstorming for a project

Your employees also have their own workstations for their office equipment. Make sure to train them properly in proper handling, care, and maintenance. Post signs that show how to handle the equipment with care. Add some precautionary notes near office equipment. This will remind them of the dos and don’ts before, during, and after using the machines.

Practice routine equipment maintenance

Each piece of office equipment requires regular maintenance. Sometimes updates are made available to ensure that they work as efficiently as possible. Take note that there are simple routine maintenance tasks that you can do yourself. Repairs usually require the expertise of technicians. It’s best to call in an expert.

Office equipment is a must-have for any office. It plays a vital role in keeping your business operations in check. Regular cleaning, routine maintenance, and proper handling are necessary. Don’t let your investment go to waste. Know how to make your office equipment last longer and work more efficiently.

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